F-Gas Logbook Setup & Management
Compliant digital logbook covering every system, engineer visit and refrigerant movement.
Overview
The F-Gas logbook is the legal record every operator must keep for a minimum of 5 years, covering charge quantity, refrigerant type, leak-check history and disposal. We build and maintain a compliant digital logbook per system, ready for Environment Agency inspection.
Who needs it
Every operator of stationary refrigerant equipment covered by the F-Gas rules — even where charge is under the 5 t CO₂e mandatory-check threshold, a record must still be kept.
How often
One-off setup, then updated after every service, leak-check, repair or refrigerant movement.
Legal basis
UK F-Gas Regulation 2015/1191 Article 6 — record-keeping requirements. Records must be retained for at least 5 years and produced on request.
Price & turnaround
From £120 + VAT per site (setup)
Setup within 3 working days of survey.
What's Included
- Full asset register of every refrigerant-containing system on site
- Nameplate audit — model, serial, refrigerant type, charge weight, CO₂e
- Digital logbook portal with per-system history
- Automatic reminder scheduling for next mandatory check
- PDF export ready for inspection or handover
What You Receive
- Asset register (PDF + CSV)
- Digital logbook per system
- Compliance calendar with statutory check dates
Penalties for non-compliance
Missing or incomplete records are treated as a stand-alone F-Gas breach and are one of the most common reasons for Environment Agency civil penalties.
F-Gas Logbook — FAQs
Who legally needs a F-Gas Logbook?+
Every operator of stationary refrigerant equipment covered by the F-Gas rules — even where charge is under the 5 t CO₂e mandatory-check threshold, a record must still be kept.
How often is a F-Gas Logbook required?+
One-off setup, then updated after every service, leak-check, repair or refrigerant movement.
What is the legal basis for the F-Gas Logbook?+
UK F-Gas Regulation 2015/1191 Article 6 — record-keeping requirements. Records must be retained for at least 5 years and produced on request.
What are the penalties for non-compliance?+
Missing or incomplete records are treated as a stand-alone F-Gas breach and are one of the most common reasons for Environment Agency civil penalties.
Other F-Gas Services
Ready to Book Your F-Gas Logbook Setup & Management?
Get a fixed-price quote today. Our F-Gas registered air conditioning and heat pump engineers cover London and the Home Counties seven days a week, with rapid response for breakdowns.
Installations from £1,795 + VAT • Free survey • F-Gas registered engineers